Updated 1 October 2026 · Pludor team · 3 sources
Event planners win more work with an enquiry form that qualifies by date, guest count and budget, a clear pricing model (flat fee, percentage or hourly), fast proposals, and deposits to hold dates. Running events smoothly depends on a shared timeline, vendor contracts and written changes.
Planning is a promise of a good day. Clear scope and money terms protect both sides.
Flat fee, percentage of budget or hourly; pick one and explain it.
Ask the right questions before the call.
Show you understood their vision, with scope, timeline and price.
Contracts, a shared timeline and one point of contact.
Use a ticket page with capacity limits and a check-in list.
Enough to cover early work and hold the date; state it in the contract.
Liability insurance is common and some venues require it.
If you do, disclose them to clients.
Venue partnerships, reviews and a portfolio of real events.
Set a cancellation schedule in the contract tied to how close the event is.
A lighter package for clients who planned themselves.
Repeat clients with larger budgets.
Own decor and rent it out.
Run ticketed events for extra income.
Ask for reviews and photos within a week.
AI saves planners hours on paperwork.
AI concept images are ideas, not promises of the final look.
Pludor gives event planners a free enquiry and booking page with deposits, plus ticketing and check-in for their own events.
Free to start - no card, no item limit. Pay only for what you use past the monthly free amounts.
Set up my planner pageChecked 1 October 2026. Fees and rules change; follow the links for the latest.